Planning a wedding is rarely hard because any one task is hard. It's hard because the tasks live in a spreadsheet, a group chat, a notes app, a dozen email threads and a folder of screenshots, and none of them know about each other. Wedyesday is a free wedding planning workspace built on one idea: when the checklist, the budget, the guest list, the RSVPs, the seating plan and the wedding website all read from the same record, most of the work of keeping them in step disappears. This guide walks through what that changes, in the order a couple meets it — and is honest about the parts we're still building.
The full guide
You see your whole plan before you hand over an email address, and that is deliberate. Answer seven quick questions — where you're marrying, your names, a date or just a season, the region, a rough guest count, a working budget and the three things that matter most to you — and Wedyesday shows you a real checklist and a budget split with no account at all. Your answers stay in your browser until you choose to save them, so you decide with the plan in front of you. Saving takes about two minutes and turns those answers into your wedding record: the dated checklist and your budget categories are set up to match, ready for you to start filling in.
The checklist is dated backwards from your wedding day rather than copied from a generic twelve-month list, so a ten-week engagement and an eighteen-month one get the same order of operations on very different calendars. Start late and the tasks you've already missed re-flow onto the coming weeks in their original order, instead of greeting you as a wall of overdue items on day one. For Australian couples the legal steps are inside it: once your date is set, lodging the Notice of Intended Marriage sits on the checklist about two months out — comfortably inside the window the Marriage Act fixes, at least one month before the ceremony and no more than eighteen months ahead. Ticking a task off can carry a short note, so 'book the celebrant' ends up recording who you booked and what you agreed, and the checklist becomes the record of the wedding as well as the plan for it.
You see your whole plan before you hand over an email address, and that is deliberate.
The budget starts from the same answers. Your working total is split across the categories a wedding actually has and measured against the published low-to-high range for the region you're marrying in — not a national average — so you can see straight away whether you're under, about typical, or over, before you've spoken to a single vendor. As quotes come in, each one goes against its category with its deposit and due date, and the running total updates itself. The ranges come from our cost guides, which are GST-inclusive and reviewed: a typical 100-guest Australian wedding lands around A$36,000, and when the venue quote arrives you'll know what it does to the whole plan, not just to one line.
Guests are where most spreadsheets finally break, because one list is being asked to do four jobs at once. In Wedyesday the guest list is the single source: each household gets its own RSVP link, replies come back with meal choices and plus-ones attached to the right person, and the headcount you hand the caterer updates itself. The seating chart draws on the same list, so a guest who declines stops occupying a seat without you redrawing anything. And if your wedding is really four functions across a weekend, each function is its own event with its own invite list and its own RSVP count, and a guest only ever sees the events they're actually invited to.
The wedding website is free — not free for now, free — and it starts from the details you've already entered rather than from a blank template. Choose one of thirty designs, and the site carries your names, your date and your place; guests get one link with the ceremony time, where to park, which hotel has the room block, the registry and the dress code, and their RSVPs land straight in your guest list. There's a live countdown, a printable QR code for the invitations, and the site can be published in Hindi, Punjabi, Mandarin, Arabic, Spanish or French as well as English, so a grandparent can read the schedule without waiting for a translation. It stays private until you publish it on a clean wedyesday.com link, and you can switch designs whenever you like — your words and photos stay put.
Vendors are the one part of the plan that lives outside your workspace, so Wedyesday brings the directory inside it. In Australia it covers 22 categories across 20 markets — from Melbourne, Sydney and Brisbane to the Hunter Valley, the Yarra Valley and Margaret River. Filter by city, category and price, save the ones you like to a shortlist, and send one brief to all of them instead of retyping your date and guest count into a dozen contact forms. Replies come back in writing, one thread per vendor, so the quote you accept is written down where you can find it when it goes against its budget line. And the awards on a vendor's profile are computed from their real activity on the platform — there's no entry form and no fee — so a badge means something when you're choosing who to trust with the day.
None of this has to be done alone. Invite your partner, a parent or the friend who is secretly a project manager by email, with a role: they sign in as themselves, see the parts they're helping with, and you can revoke that access at any time — no shared password. And because we're in public beta, here is the honest version of the rest. The planning tools are complete and free today, with no card and no trial. Cost guides and the legal timeline cover Australia, the United States, the United Kingdom, New Zealand and India. The vendor directory is live in Australia first, and we'd rather say where the edges are than have you find them.
So the short version of why it's easier: not because any single tool is magic, but because there's one of each and they agree with each other. The checklist knows the date, the budget knows the region, the guest list knows who said yes, the seating plan knows who declined, and the website tells your guests all of it without you typing anything twice. Answer the seven questions, look at the plan they give you, and decide from there — it's free, there's no card, and nothing leaves your browser until you say so.
See what these vendors quote for your date.