WedYesDay
What changes across several events
One guest list is really four
A US wedding weekend is four events with four different rooms in them. The rehearsal dinner is usually invitation-only: immediate family, the wedding party, the officiant. The welcome party is usually open to everyone who has traveled in. The farewell brunch is usually for the people who stayed overnight. Almost nobody is on all four lists and almost nobody is on one, and a single spreadsheet with color codes is where large weekends lose track of their numbers. Wedyesday records RSVPs per event rather than per wedding, so each headcount is a real number you can hand a caterer. The free planner itself creates the wedding record, a dated checklist and your budget categories; you add the events and the guests in the workspace afterward.
A room block is a contract, not a favor
This is the part that catches American couples. A courtesy block holds rooms at a negotiated rate with no financial commitment from you, but the hotel guarantees you nothing and is often unwilling to offer one for a large weekend. A contracted block guarantees the inventory and usually carries an attrition clause: if guests book less than an agreed share of the block, commonly 80 to 90 percent, you pay for the shortfall. Ask for a mitigation clause so rooms the hotel later resells stop counting against you, and note the cutoff date — often around 30 days before check-in — when unbooked rooms return to general inventory. Multi-night weekends make this harder, because pickup for Thursday night is nothing like pickup for Saturday.
Four events means four quotes, and the quote is not the price
In most US states a venue and catering quote is shown before sales tax, and catering typically adds a 20 to 25 percent service charge on top. Five states levy no statewide sales tax — Alaska, Delaware, Montana, New Hampshire and Oregon — though New Hampshire taxes prepared meals and room rentals under a separate Meals and Rentals tax, so check what your own state actually charges. Where tax applies, the service charge can be pulled into the taxable base: New York tells caterers a mandatory service charge is always taxable, and a mandatory gratuity escapes tax only if it is separately stated, identified as a gratuity, and paid entirely to the staff. A service charge is also not a tip, so gratuity may still be expected. A welcome party, a rehearsal dinner and a brunch are three more catering contracts carrying the same markup. Ask every venue for an all-in per-head figure before you compare two of them.
Marriage law is state law, and sometimes town or county law
There is no national waiting period, validity window, witness count or fee to plan around, so treat any figure presented as an American rule as wrong until your own office confirms it. Roughly thirty states impose no wait at all; where one exists the clock starts at application in some states and at issuance in others. Where you apply varies too: Maryland ties the license to the county where the ceremony happens and Connecticut to the town where it happens, while Texas, Colorado, Pennsylvania, New York and others let you use one anywhere in state. Colorado lets you solemnize your own marriage and Pennsylvania issues a self-uniting license. Alabama has issued no marriage licenses since 29 August 2019 under Act 2019-340: the couple completes an Alabama Marriage Certificate, both signatures notarized, and delivers it to a probate court for recording, with no officiant and no ceremony required. This matters more on a multi-day weekend, because many couples sign on a different day from the ceremony their families think of as the wedding. Find the issuing office for the exact place you are marrying and read its page.
How Wedyesday plans a multi-day wedding
Answer seven questions
Including which celebration you're planning — pick a tradition and your plan lays out each function with a suggested date, or skip it and build the arc yourself.
Give every function its own event
Inside your workspace each function is a real event with its own date, location, visibility and invite count — rename, reorder or remove any of them.
Collect RSVPs per event, not per wedding
Guests reply through one link and each guest only sees the events they're invited to, so your counts per function are real numbers rather than estimates.
Bring your family in
Invite a partner or family member to the workspace by email with a role, and revoke it later if you need to.
Your wizard is already set up for this
Start from this page and we'll skip the questions this already answers:
- Guest count starting at 250 — the largest event usually sets the number
- Food, the venue and music as your starting priorities
Nothing is locked — every pre-filled answer is editable, and there's a one-tap option to answer all seven questions yourself instead.
Start my big family wedding planQuestions couples ask
- Who do we invite to the rehearsal dinner versus the welcome party?
- The usual US split is that the rehearsal dinner is invitation-only — immediate family, the wedding party, the officiant, often out-of-town grandparents — while the welcome party is open to everyone who has traveled in. Nothing forces that split. Plenty of couples merge the two, starting with a private dinner and opening the door to the wider group later in the evening. The practical rule is that the main invitation covers the wedding itself, and the surrounding events go on separate enclosure cards or on your wedding website, so nobody reads about an event they are not invited to.
- How many hotel rooms should we block, and can we be charged for rooms nobody books?
- Under a contracted block with an attrition clause, yes — the hotel bills you for the shortfall when pickup falls below the agreed threshold, commonly 80 to 90 percent of the block. A courtesy block removes that risk but guarantees you no inventory. Block conservatively, ask in writing whether you can add rooms later, and negotiate a mitigation clause so rooms the hotel resells are not charged to you twice. Then put the booking link and the cutoff date, often about 30 days before check-in, on your wedding website — free on Wedyesday, no card needed — because guests who miss the cutoff book elsewhere and your pickup drops.
- How early should we get our marriage license?
- Earlier than the minimum, because there is no national minimum. Waiting periods, validity windows, fees and witness rules are set state by state and usually administered county by county, or town by town in Connecticut. Several states have no waiting period; others do, and in some the wait runs from the day you apply while in others it runs from the day the license is issued. Michigan is the clearest trap: the license is void unless you marry within 33 days of the APPLICATION, and the office holds it 3 days before release, so your real margin is shorter than 33 days. Alabama does not issue licenses at all. Look up the issuing office for the exact place you are marrying, read its page rather than a national summary, and plan to apply at least a week out — offices do not always hand you the license the same day.
Several events, several guest lists, one plan.
When the wedding is really four functions across a weekend, one flat guest list stops working on day one. Answer seven quick questions and get an event-by-event schedule with its own list and RSVP for each.
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