In short
When a wedding runs across several functions — a welcome night, a ceremony, a reception, a next-day lunch — one flat guest list stops working immediately, because most guests are invited to some events and not others. Planning it well means treating each function as its own event with its own invite list, its own RSVP and its own timing, while the budget and the schedule stay shared.
- Wedding shape
- Big family wedding
- Price
- Free, no card
- Set-up questions
- 2 pre-filled
- Market
- Australia
- Reviewed
- August 2026
What changes across several events
A guest list is really several overlapping lists
Plenty of people come to the reception but not the welcome dinner. Tracking that as one spreadsheet with colour codes is where most large weddings lose control of their numbers.
Everyone needs to know which parts are theirs
The most common guest complaint at a multi-day wedding is not knowing where to be. A guest should see the events they're invited to and not be confused by the ones they aren't.
Parents and siblings are co-planners, not spectators
Large weddings are rarely planned by two people. Being able to give family access to the parts they're running — without handing over your password — is what stops the parallel spreadsheets.
The budget is shared even when the events aren't
Each function has its own costs but they come from one total. Keeping estimated against actual in one place is the only way to see the real number before the last invoice.
When the wedding is really four functions across a weekend, one flat guest list stops working on day one.
Answer seven quick questions and get an event-by-event schedule with its own list and RSVP for each.
How Wedyesday plans a multi-day wedding
- 01
Answer seven questions
Including which celebration you're planning — pick a tradition and your plan lays out each function with a suggested date, or skip it and build the arc yourself.
- 02
Give every function its own event
Inside your workspace each function is a real event with its own date, location, visibility and invite count — rename, reorder or remove any of them.
- 03
Collect RSVPs per event, not per wedding
Guests reply through one link and each guest only sees the events they're invited to, so your counts per function are real numbers rather than estimates.
- 04
Bring your family in
Invite a partner or family member to the workspace by email with a role, and revoke it later if you need to.
Your wizard is already set up for this
Start from this page and we'll skip the questions this already answers:
- Guest count starting at 250 — the largest event usually sets the number
- Food, the venue and music as your starting priorities
Nothing is locked — every pre-filled answer is editable, and there's a one-tap option to answer all seven questions yourself instead.
Questions couples ask
Can we invite different guests to different events?
Yes — that's the point of running each function as its own event. Each one carries its own invite list and RSVP count, and guests only see the events they're invited to.
Can our parents help plan without taking over our account?
Yes. You can invite a partner or family member to your workspace by email with a role, and revoke that access at any time. They sign in as themselves rather than sharing your login.
Can the wedding website be in more than one language?
Yes. Your free Wedyesday website can be published in more than one language, so relatives who'd rather read Hindi, Punjabi, Chinese, Arabic, Spanish or French can follow the schedule and RSVP comfortably.
Several events, several guest lists, one plan.
Free, and your answers stay in your browser until you choose to save them.